Things You Need to Prepare for your Virtual Event

There is no denying the value of face-to-face interaction but the rise of virtual and hybrid platforms make it easier to emulate on ground events and bring them online. In the Philippines, Webplay Virtual Events by Waveplay Interactive has successfully executed highly customized virtual events for some of the biggest brands with a portfolio boasting product launches, grocery expos, medical conferences, brand events, activations, business conventions, exhibits, showrooms, virtual booths, and more, with some of the highest attended Philippine virtual events accommodating up to 15,000 concurrent users.

If it’s your first time venturing into a virtual or hybrid event, it is natural to be curious about the things you need to prepare for and we listed them down below:

1.Event platform. 

This is where your online event is hosted and where your attendees will tune in to. There are different types of platforms with different features that you can choose from like conventional video-streaming applications like Zoom or you can level up to more versatile virtual and hybrid platforms like Webplay. Virtual events use a combination of livestreaming and pre-recorded content for your participants while hybrid events feature a combination of an in-person audience as well as a virtual audience that tunes in online.  Webplay is the leading virtual event platform in the Philippines, recognized in the 11th Global EventEx Awards, winning Bronze under Best Virtual Experience Solutions category.


In preparing for an online event, you have to make sure that the registration process is seamless and convenient. Some virtual event platforms like Webplay have their own registration which is already integrated in the system. All event microsites created with the Webplay platform are browser based and device-neutral which makes it easier for your attendees to join and register at the convenience of their homes. 


One of the goals of virtual events is to allow networking among participants. A good virtual event platform therefore should allow engagement among your conference sponsors, speakers and attendees. Even online, the importance of interaction cannot be overemphasized, and you can do it through designing discussion lounges, building virtual groups where your participants can chat and meet with others and creating virtual conference rooms to host discussions. There are a number of virtual event platforms in the Philippines that offer tools with exciting networking capabilities so it is worth looking around for the one best‐suited for you. 

4.Virtual Halls and Exhibit Halls

Platforms like Webplay feature virtual halls and exhibit halls in the Philippines that allow participants to navigate through the virtual event space. From main virtual halls, your attendees can access all other areas of the event such as a keynote theater with video presentations or an exhibition hall with virtual booths. This makes it easier for your attendees to explore your whole event and conveniently navigate through different windows. 

If you are looking for virtual halls and exhibit halls in the Philippines for your next event, contact us at Waveplay Interactive. To grasp the idea of how such virtual halls and exhibit halls look like in a virtual event platform, check out the :


2021 Phoenix Sales Rally

2021 PCCP Virtual Convention 

and 2020 PH Digicon